5 Ways to Tell if You Should Outsource Your IT Needs to Managed IT Service Providers

Whether you’re just getting your business off the ground or you’re ready to make the transition to the digital world, there’s a lot that goes into building a network with the right infrastructure and security. In some cases, outsourcing your IT needs is the best course of action. Here are a few signs that you should consider outsourcing to a managed IT service provider. #1 – It Will Propel Your Business Forward It’s the digital age, and if your business is still dealing in pen and paper, it’s time to make the switch. The benefits associated with keeping your data digitally are innumerable, particularly when it comes to things like filing your taxes or even creating a marketing plan. Simply put, making the transition and giving your company an internet presence – and perhaps even utilizing the wonderful realm known as the cloud – will absolutely propel your business forward. In fact, failing to do so may leave you falling behind your competitors. #2 – You Don’t Have a Plan in Place for Disaster Recovery If something were to happen right now and all of your in-house records were suddenly destroyed, do you have a plan in place to keep your business running, or would your data be lost forever? In today’s day and age, this is a critical consideration and one that far too many small businesses have failed to take seriously. If you need help with data redundancy and disaster recovery, outsourcing your IT needs may be one of the best moves you could make. #3 – You’re Struggling to Find Time to Run Your Business Believe it or not, setting up and maintaining a network is a time consuming process and one that many business owners believe they can handle until they find themselves struggling to focus on core business competencies. Your ultimate goal should always be delivering products or services to your customers as efficiently as possible – and marketing your ability to do so, as well. If you find yourself falling behind because you are spending too much time dealing with network issues or maintenance, it’s time to consider outsourcing to a managed IT service provider. #4 – Your IT Needs are Changing When you ran your business by yourself from home, your IT needs weren’t very complicated. However, now that you’re starting to see the potential for growth, you should be considering the best ways to expand your network capabilities, as well. If you know that your IT needs are changing – or even if they will be changing in the future – contact a trusted managed IT service provider to find out how they can help you grow. These services are far more flexible and scalable than you might think, and the best part is that they are more affordable than ever before, too. #5 – Your Email and Antivirus is More than You Can Handle If you and your employees are spending more time sifting through emails and dealing with viruses than actually doing your jobs, this is a real problem. Junk email is a serious issue in business environments and opening the wrong one could have disastrous effects. Though you can absolutely install your own email filters and antivirus programs, it takes time to keep them updated, and it takes even more time to configure them properly. Fortunately, this is yet another area where managed IT service providers excel. They can help you manage your emails and your antivirus in the background so you can focus on your job. If you are struggling to keep up with your company’s IT needs, you are falling behind with your business’s core competencies, or you simply want to make certain that your company’s future is in the hands of capable professionals, outsourcing your IT team may be your best option. You can even customize a service package that perfectly suits your company and grows right alongside it both now and in the future.

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5 Ways to Get the Most Out of Your IT Budget

IT Support / Pennyrile Technologies

No matter the size of your company, having an appropriate IT budget is critical to your operations and ultimately your success. This involves first coming up with a budget that works for you and your company’s needs, then following that budget closely while ensuring you do everything you can to squeeze the most out of it. Below are five tips for doing just that. #1 – Get Your Priorities in Order Those new technologies you saw in a magazine or in an ad may look tempting, but it’s important to turn your focus back to the basics and take the time to understand what you really need. Sit down and make a list of your company’s priorities. Determine what you absolutely must have in terms of your infrastructure as opposed to what you would like to have at some point. Be sure to consider things like buying hardware, upgrading things as necessary, and keeping up with maintenance. #2 – Get a Network Assessment If you’ve never had your business network assessed for potential security issues, now is the perfect time to do it – and the sooner, the better. Network assessments are designed in such a way to figure out where your network is strong as well as where it is lacking. This can go a long way toward helping you prioritize what you absolutely have to have to keep your company’s data safe. #3 – Manage Your Resources Appropriately If you will be undertaking an IT project of any kind in order to get your network up to par, see if you can move funds around from one area to pay for a little extra IT help. What’s more, consider outsourcing your IT projects and consulting in order to save even more. Outsourcing may seem a little scary, but when you pick the right local company, it’s just like having your own employee on the payroll. They work with you very closely and truly get to know your business. #4 – Look for the Most Cost-Effective Solutions Don’t look for the cheapest solutions because like anything else, when it comes to IT, you often get exactly what you pay for. Instead, look for cost-effective solutions that provide you with the absolute best value for every dollar you spend. Outsourcing is often cost-effective, as is utilizing VoIP phone service as opposed to traditional landlines or even choosing hardware as a service rather than buying all your own equipment. These things can really give you the best bang for your buck in many situations. #5 – Use Your Money to Make More Money Though it may seem impossible to spend money to make money when it comes to your company’s IT, there are a few tips and tricks to keep in mind. As an example, if you invested in cloud-based software that you really love, consider offering that same solution to your client. Though you may not make a lot of money, it could help you get more for what you’re already spending, and ultimately, this stretches your IT budget even more. Getting the most out of your IT budget doesn’t have to be difficult. It’s all about understanding what your company’s priorities are, then finding ways to get the most value out of the budget that you have. To do this, manage your resources appropriately, schedule a network assessment so you can better understand your network issues, and then find the best and most cost-effective solutions to address those issues.

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What Managed IT Support Really Means

IT Support / Pennyrile Technologies

As a business owner, you’ve probably heard the term “managed IT” more times than you can count, but there’s still a good chance that you don’t know what it really means or even how expert managed IT can help your business succeed. Below, you can learn more about what managed IT really means – and what it could mean for your business, too. The Definition of Managed Services By its very definition, the term “managed services” refers to a business offloading many of its operations to an outside provider. Instead of the business owner constantly monitoring and managing his or her network and the other IT systems driving his or her business, the managed service provider handles it 24 hours a day, seven days a week. For small business owners without the ability to hire a dedicated IT team, or for those who have a need to maintain an IT infrastructure but who only have a few employees, managed IT services can be a huge boon. Why Businesses Choose Managed IT Today’s businesses choose managed IT services for a wide variety of reasons, but ultimately, it has to do with a company’s need to have access to the latest technology in order to operate with any degree of efficiency. What’s more, companies that do not have access to the latest technology tend to fall behind their competitors; without modern IT, they simply cannot connect, collect data, and process data in such a way that allows them to maintain relevant in any industry at all. Business owners also find themselves busy – incredibly busy – and unable to keep up with the routine maintenance that goes into IT. They forget to run backups as frequently as they should, and they may forget about downloading the latest security fixes and patches designed to keep their data (and their customers’ data) safe. As a result, these businesses are at risk of losing access to things like financial applications, email servers, and other things that are critical for everyday operations. Managed IT is Not a Break-Fix Service Finally, it is important for all business owners to remember that managed IT is not a classic “break-fix” service. This means that it is not a service you employ when something goes wrong; rather, it is a service you employ to prevent something from going wrong in the first place. In today’s connected world, losing your connection for even a few hours can lead to unrecoverable business issues. Rather than waiting for something to happen, then calling an IT professional to resolve it while your business suffers significant downtime, managed IT support is always there, always watching, and always protecting your data and your network. With managed IT support, business owners can stop worrying about things like backups, security patches, and even the latest antivirus definitions. By offloading these operations to an outside company that specializes in IT infrastructure and security management, business owners can spend less time with these simple but time-consuming tasks and more time running their businesses the way they originally intended.

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VoIP vs. Landline vs. Mobile – Which is Best for Your Business?

Information Technology / Pennyrile Technologies

Whether you run a small to medium business or you’ll be getting one off the ground soon, telephone service is a big consideration and something that is best to plan early on. The three options available to you include Voice over Internet Protocol (VoIP), landline, and mobile, and the information below will help you make the best possible decisions based on your company’s needs and budget. Mobile Phone Service There’s no doubt that mobile phone service is the most broadly utilized service of the three in today’s high-tech day and age. It is estimated that some 66.6% of the global population and 96% of Americans have mobile devices. Despite their popularity, it is important to remember that mobile phones are only best for individuals and many of the benefits that make a cellphone attractive to a single person simply do not apply to small businesses. After all, the last thing you want is a dropped call or poor call quality due to touchy reception. It may not be a big deal when chatting with a friend, but when it’s a client or customer, it means everything. Traditional Landline Phone Service Prior to the incredible penetration of mobile service into the everyday lives of global consumers, landline service was considered the norm. Almost every household in the nation had at least one telephone line and number, and many had more than one to accommodate teens, home-based businesses, and more. Even medium and large businesses utilized numerous lines of traditional phone service in one location to keep their businesses connected with each other and their clients and customers. However, landline service is very expensive for businesses of any size. Each line has its own associated set of costs, and those don’t account for hardware installation, wiring, and more. Now, barely 40% of Americans utilize landlines. Though businesses are moving away from landline service more slowly, the introduction of “softphone” services delivered via VoIP is slowly phasing them out. VoIP Phone Service For many businesses – especially small and medium-sized businesses interested in scalability – there is no better solution than VoIP, or Voice over Internet Protocol. To put it simply, VoIP is voice service that is carried on your data network rather than through copper wires. The result is phone service that is far more affordable and often even easier to use than complicated landline networks. VoIP makes it possible to add lines of service in seconds, activate call forwarding in just a few clicks, and take a telephone number anywhere as long as there is internet connectivity. VoIP continues to grow in popularity and is slated to help phase out landline service in the next few years. There’s little denying that VoIP is the way to go for businesses of all sizes. Though it can help small to medium business save money on things like installation costs up front, even larger businesses can benefit from transitioning their landlines packed with fees and charges to VoIP lines that are scalable, functional, and easy to use. Benefits of VoIP Phone Service Lower Costs – Clients on average see a savings of 60% versus traditional telephone service. Service Mobility – Users can take their phone and plug it in anywhere they have an Internet connection. This is especially helpful with users who work remotely or from home. Excellent Phone Call Quality – Today’s VoIP phone service has surpassed traditional landline in terms of call quality. Easier to Scale – Adding new phones and users or even scaling back can be done quickly and efficiently compared to traditional telephone service. Advanced Features – VoIP today has many advanced features including auto-attendants, call queuing, voicemail transcription, and more. If you are interested in VoIP phone service, contact us today for a free quote and see how we can help your business save money by moving to VoIP!

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Microsoft Office 356 vs. the Free Alternatives: Why Office is Still King

Information Technology / Pennyrile Technologies

If you regularly deal with documents, spreadsheets, and even take digital notes, then there’s a very good chance you’ve at least heard of Microsoft Office 365, even if you don’t currently use it. Below, you can learn more about Office 365 vs the traditional product and why it still reigns supreme over the various freeware alternatives like OpenOffice and LibreOffice. What is Microsoft Office 365? Microsoft Office 365 is the cloud-based version of Microsoft’s ever-popular Office suite. The suite itself comes with a host of helpful productivity tools, including Word (word processing), Excel (spreadsheets), Outlook (email client), and even OneNote (collaborative note-taking and filing software). With traditional Office products, you can only use them locally. However, with Microsoft Office 365, you can take your suite anywhere as long as you are connected to the internet. Office 365 also offers affordable monthly billing in exchange for free updates to the latest versions of each of its productivity tools. Open-Source Microsoft Office 365 Alternatives Despite Microsoft Office 365’s reputation for being the best productivity suite on the market, there are several competitors out there offering similar products for free. The two most popular are OpenOffice and LibreOffice, which each offer both desktop and mobile versions of their tools. To properly compare the open-source models with Microsoft 365, it’s important to look at a few different categories. User Interface and Ease of Use: Every single open-source productivity tool suite on the market has been modeled after Microsoft Office. This is true of not only LibreOffice and OpenOffice, but also of Google G Suite, which is Google’s own productivity suite that is free for consumers and available at cost to larger businesses. Microsoft Office 365 is the king in terms of usability thanks to unique functions like Smart Lookup and the Recent Documents feature available in Outlook to make sending an email even easier. Functionality on Different Machines: All three suites tend to use about the same amount of resources, which means they will all run similarly on various machines. It should be noted that OpenOffice and LibreOffice often struggle to function properly with the latest Windows 10 updates, but they do eventually catch up. Customer Support: Microsoft’s customer support is incredibly helpful, and in fact, you will probably never even need to take advantage of most of your options. Not only do you get Microsoft official support, but you also get additional help from a bevy of licensed vendors, numerous free self-help books, YouTube videos, and more made exclusively for Microsoft products. Remote Access and Share-ability: Finally, when it comes to collaborating on documents with others, Microsoft Office 365 is the best way to go. It introduced web collaboration in 2010 and has continued to improve it over the last decade, especially with the addition of One Drive (once known as Sky Drive), that allows you to save your files in the cloud. Though freeware can save you a bit of money when it comes to your productivity tools, Microsoft Office 365 remains the best option. It offers better support, it is optimized to run on Windows 10 (like many business computers do), and it comes with collaboration features that simply cannot be duplicated elsewhere. Microsoft Office 365 also pairs nicely with various email security measures and antivirus options, too, making it incredibly user-friendly.

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A Decade from Now: 5 Predictions for the Future of IT

Information Technology / Pennyrile Technologies

Information technology has come a long way in the last two or three decades. Whereas servers once took up entire rooms, it is now possible to fit numerous servers in a room the size of a closet – something even experts would have never predicted. Below are five predictions for the future of IT that could affect the way your company does business – or at least affect the hardware and services it uses. #1 – Zero-Size Intelligence Technology is Coming It’s hard to believe, but the first computers took up an entire room and had only a fraction of the processing power of today’s smartphone devices. Today, things are certainly different, and the technologies we use to keep us connected to the world and to our businesses easily fit in our pockets. Within the next 10 years, experts believe that we will be even closer to what is known as zero-size intelligence. This simply refers to having a ton of processing power in a very, very tiny package – perhaps even the head of a pin. #2 – VoIP Will Still Be Relevant Though mobile phones have come a long way in the last several years, they simply cannot compare to the features and benefits associated with VoIP for business. In fact, companies that choose the right VoIP provider can enjoy many of the same calling features that a mobile phone would provide, including the portability. Other reasons why VoIP will remain relevant in the next decade include cheap international communication, enhanced affordability, user-friendly software, and incredible scalability. #3 – Mass Data Could Replace Independent Decision-Making IT, or Information Technology, is all about data management. In the next 10 years, experts think that the tremendous amounts of data being collected, the machines used to process that data, and the algorithms telling those machines what to do could progress to a point where many independent decisions about what to watch, what to wear, and even what to eat become a thing of the past. In fact, the technological advances may even pose moral problems in the future as people must decide how to use the vast amounts of data they collect. #4 – Youth Involvement in Technology will Increase There’s an ongoing joke that the older we get, the less “tech-savvy” we become, but it’s actually the opposite that is true. Younger people who grow up with the latest technologies fare far better in the high-tech world and they can adapt at a much faster rate than the older generations. Because of this, the younger generation is by far the best generation to drive the tech industry forward. They can build upon what they already know and create new technologies designed for convenience, safety, and more. #5 – You Will Need to Protect Yourself from So-Called “Dark” Networks The more data we collect, the smaller the world becomes. The internet allows us to gain access to practically anything we can imagine – a recipe, a chat with a friend on the other side of the planet, and more – instantaneously with a few clicks. Unfortunately, while most people use the internet for good, there are some who use it for more sinister purposes. As technology advances in the next decade, these “dark web” groups and “hacktivists” will thrive, and they will pose new challenges for businesses of all sizes striving to keep their data safe. The next decade will bring about some brand-new challenges for everyone connected to the internet, including both consumers and businesses alike. In some cases, the problems we already see today will be exacerbated. Hopefully, though, with increased knowledge and the ability to predict the actions of others, it will be possible to make the right decisions about information, technology, and the way they work together. IT Support For Your Business Predicting the future of information technology is hard, but Pennyrile Technologies is great at helping small and medium businesses secure and manage their networks. If you have needs for managing your IT infrastructure or looking to cybersecurity, contact us today for a free consultation.

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The Importance of Phishing Email Tests for Employees

Information Technology / Pennyrile Technologies

Phishing is a real threat to small and medium businesses, and if employees are not diligent about protecting the information that they can access, even the smallest mistake can cost your company everything. Phishing email tests are a great way to help you better understand your vulnerabilities, and they give you a great talking point during security meetings. Here’s what you should know. What is Phishing? Phishing is an online scam in which a criminal sends out emails pretending to be someone else and get their target to reveal sensitive information such as credit card numbers,banking information, or passwords. One example would be a criminal trying to impersonate someone within your organization like a CEO, CFO, or manager. Another example would be a cyber criminal trying to impersonate a business outside your organization like Google, Netflix, PayPal, and others, in order to get your employee to provide sensitive information. The goal is to get your employees to act out of fear or curiosity and gain access to various types of data. This may include things like a username or password or even bank account information. For businesses, the ultimate goal may be your entire network, which can be devastating. Phishing is also not limited to emails. Cyber criminals may also employee other methods such as text messaging or phone calls. The Effects of Phishing on Businesses Per a 2017 report compiled by PhishMe, the average phishing attack on a mid-sized business cost that business a total of $1.6 million – a sum that can easily cause a company to go under. The same report found that employees are most susceptible to phishing attacks that target them as consumers rather than employees. The good news in the report is that phishing susceptibility rates are on the decline; 14.1% of organizations fell victim to phishing in 2015 compared to just 10.8% in 2017. Nevertheless, it is crucial that small and medium businesses remain vigilant in their security. The effects of phishing on businesses is not limited to monetary losses either. Other examples include loss of intellectual property, damages to a company’s reputation, loss of productivity, and loss of customers to name a few. Common Characteristics of Phishing Emails A Sense of Urgency – A favorite tactic amongst cyber-criminals is to try and get you to act quickly on their request. They create this sense of urgency so you don’t have time to think things through or see how this may be an abnormal request you wouldn’t normally get or respond to. Poor Spelling and Grammar – Another common sign of a phishing email is poor spelling and grammar. Many phishing emails try to impersonate large companies such as Google and Microsoft, but then have their phishing emails littered with common spelling mistakes, unusual phrases, and grammatical errors that could easily have been fixed with auto-correct. Suspicious Attachments – Be wary of attachments in emails you weren’t expecting or don’t make sense to you. They often contain payloads like ransomware or other viruses that will infect your computer and network. Try scanning for viruses before opening or reach out to the sender to verify if possible. Too Good To Be True – Special offers or attention-grabbing statements are designed to attract people’s attention immediately. For instance, many claim that you have won an iPhone, a lottery, or some other lavish prize. Remember that if it seems to good to be true, it probably is! Unusual Senders – If the sender is not recognized as someone you would normally communicate with or you did not initiate the conversation, be wary of clicking on anything or responding to the email. Phishing emails are unsolicited, and a common tactic is to inform the recipient they have won a prize or will benefit from a discount by clicking on a link or opening an attachment. Inconsistencies in Email Addresses, Links & Domain Names – Often cyber-criminals will try to make an email address look very similar to a legitimate address, but upon closer inspection, you will see it may be off by a character or two. An example would be no-reply@yahoo.com (legitimate) versus no-reply@yahoooo.com (not legitimate). Links in emails can be hovered over to see the actual link address. If they don’t match, don’t click! What are Phishing Email Tests? Phishing email tests are mock attacks that helps you better understand everything from your company’s internal email security to your employees’ diligence in reporting phishing scams. It is a controlled environment in which an IT professional determines your employees’ awareness of cybersecurity by determining whether phishing emails can get through email security and, if so, whether your employees will respond to them. This way, you can make the changes you need to make – and properly train your employees – in anticipation of a real cyber-attack. What You Should Do with Your Phishing Email Test Results Ideally, your phishing email test should include everyone in your organization, including those at the highest levels. This way, you can better manage these employees’ awareness of cybersecurity and make the appropriate changes where necessary. Take the results of the test seriously, and use them to determine the best next step for your company, whether that involves implementing managed email security services or providing more training for people who performed poorly during the test by responding to phishing emails. The best way to prevent cyber-attacks like phishing emails is to prepare for them proactively through managed antivirus and anti-spam services that are constantly monitored and updated to prevent even the newest and most dangerous threats. Aside from this, regularly performing phishing email tests in the workplace will help you understand your susceptibility and ultimately create a safer network for your business. Phishing Email Tests Conclusion Every business should incorporate phishing tests as part of their cyber-security plan. Phishing tests help train employees, often the weakest link in any organization’s security, what to look out for and also help identify employees who may need additional training in security. If you’re ready to

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How to Hire IT Professionals for Short-Term or Limited-Time Projects

Information Technology / Pennyrile Technologies

Depending on the nature of your business and the niche it is in, you might find that you need to hire IT professionals on a short-term basis for limited-time projects. It can be difficult to find people who are willing to work as short-term employees, but outsourcing is a great alternative. Below are some tips and tricks for finding the right professional for the job. Examples of Short-Term Projects When your business is very small, it can be difficult to imagine the types of projects that might call for short-term employment of IT professionals. However, there are several. They include: Designing your network and infrastructure from the ground up Office 365 migrations Upgrading servers and workstations Installing, upgrading, or migrating firewalls and other important security measures Workstation or server data recovery following disasters or hardware failures Cabling services and conduit work Wireless network infrastructure Security cameras and monitoring Setting up virtualization or remote access as needed for your employees Of course, this is not an all-inclusive list, but it does represent some of the most common short-term projects that call for access to IT professionals. Outsourcing Short-Term Projects There are several benefits to outsourcing your entire IT department, but in this case, you may only need consulting and project help for a short time. Once again, outsourcing is often the best way to accomplish these goals. To do it, make sure that you look for a local company with years of IT experience and one that has the time and desire to help your business succeed. This way, you can overcome common issues such as language barriers, team management issues, poor quality work, and data security issues just to name a few. Problems with Hiring Internally Depending on the size and type of business you own, it is often best to leave network-related and IT projects to the professionals who best understand them. When it comes to hiring someone to help with one of the short-term projects listed above, you have two options. First, you could go through the process of trying to hire someone internally, which often involves putting ads in newspapers and on websites. Not only does it cost you a great deal of money to place these ads – money small businesses simply don’t have to spend – but it also means you will spend a great deal of time interviewing candidates for a project that you may not fully understand. Hiring staff for an IT project means managing the project remains internal. With expanded project needs, this often means increased management and training costs for the business. Also, an individual hire would not have the combined IT experience of of an outsourced IT department. Individuals also take vacations leaving you understaffed unless you hire multiple support technicians. An outsourced IT department would not have the same issue. Focus on Your Business – Not the Short-Term Project Leaving IT projects to the professionals is beneficial because it allows you to rest your mind at ease. When you choose to outsource your short-term IT projects, and when you pick a local company with a solid reputation for quality, you can continue to focus on more important aspects of your business and leave the upgrades, installations, migrations, and more to the people who have the education and experience to handle them on your behalf. Though outsourcing IT projects was once a terrifying prospect, today’s outsourcing is much different. Look for a local provider that understands your business needs and can provide you with professionals who will get the job done right – and in a timely manner – so you can focus on running your company.

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Can Weekly Meetings Improve Internet Security in Your Place of Business?

IT Support / Pennyrile Technologies

Network security in the workplace is everyone’s responsibility. This means that every employee who has access to your company’s network must be well-versed in cybersecurity and understand all the risks out there on the world wide web. One of the absolute best ways to make sure your network is secure involves hosting short weekly meetings with your employees to discuss any problems, concerns, or tips you might have. What a Weekly Meeting Should Accomplish Hosting a weekly security meeting should accomplish one primary goal – ensuring that your employees understand today’s threats and that they have the tools they need to protect themselves and the company from attacks. Meetings should be short and to the point, and they should allow you to address any concerns you might have about email and/or network security with the people who access the network every day. The Five Things to Cover During a Internet Security Meeting The National Institute of Standards and Technology, or NIST, has created a simple framework that businesses should use in order to facilitate network security. You can utilize this same framework during your short weekly meetings to ensure that everyone’s concerns are being address and your network is being protected. The steps include: Asset Identification: This involved determining which bits of data and/or information are most important to the success of your company. These assets are almost always the ones that are most valuable to criminals, too. Protection: You can also talk about the protections you have in place to defend these assets and discuss further measures you could take for better protection. Detection: You should be sure to use this opportunity to allow employees to talk about any potential security concerns they might have – including any potential threats they may have experienced in the prior week. Response: Be certain that you have a response plan set up and that your employees know what to do in the event of an attack. Recovery: Finally, everyone in the organization should know exactly what they must do to in order to avoid as much downtime as possible after a breach. They should also know what their legal obligations might be. Email Security Implementation Weekly meetings are also ideal for discussing the implementation and efficacy of email security programs, which include managed anti-spam and more. You can use this time to gauge whether the actions you have taken to protect your employees and your business are effective by talking with the people who are affected the most – the employees themselves. These meetings are crucial for truly understanding the sort of problems your company faces every day, and they also give you ample opportunity to help your employees better understand the basics of cybersecurity and the impact their actions can have on the company as a whole. In the long run, weekly internet security meetings can go a long way to help reduce your operating costs, boost productivity, decrease risk and potential downtime, and ultimately protect your most important assets from the criminals who work hard to access them. By incorporating these meetings alongside managed internet security support systems, it is possible to protect your company from spam, phishing, viruses, and ransomware.

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5 Benefits of Moving Your Apps to the Cloud

Information Technology / Pennyrile Technologies

In 2017, a security report published by Intel showed that 93% of some 1400 IT professionals were using some sort of cloud service in their organization. This indicates that even small companies are truly beginning to understand the importance of cloud computing and the benefits it can provide. Below, you can learn more about the five most important benefits of moving your company’s apps to the cloud. #1 – It Saves You Money If your company still uses its own servers and other hardware to host applications locally, you could save a great deal of money by switching to the cloud. Building and operating full-on datacenters can get incredibly expensive when you figure the cost of the hardware, facilities, utilities, employees, security, and more that goes into them. When you switch to the cloud, you can cut your IT costs substantially. #2 – Cloud Computing Gives You Flexibility Cloud computing programs run the gambit of everything your business needs. Everything from your CRM software to the productivity suites you use to help keep your employees on track come with flexible payment options designed to fit your budget. Most are subscription-based, which means you only pay for the services you need for as long as you need to use them. The best part? Cloud computing is far simpler to scale than a fully-fledged datacenter. It grows right along with your business, and all it takes is a few clicks or a phone call to make it happen. #3 – It Makes Communication Simpler In today’s world, with so many professionals required to make a project come together, anything you can do to facilitate communication is appreciated. Cloud computing is one of the best ways to do this; workflow and file-sharing apps located in the cloud can be accessed by anyone from anywhere at any time. This means everyone involved in a project can see updates in real time, share documents, and communicate far more effectively. #4 – Employees Can Work Remotely Gone are the days of employees only being able to work at their desks in the physical workplace. Today, the companies that provide employees with access to their applications from home, the subway, or anywhere they happen to be are the ones that enjoy the most success. Cloud apps can be accessed from desktop computers at home or at work, from laptops on the go, and in some cases, even from mobile phones or tablets. #5 – It Makes Redundancy and Data Recovery a Snap When you store your apps, documents, and data in the cloud as opposed to on-site, it makes redundancy – which is crucial for data recovery in the event of a disaster – a breeze. If there should be a fire, a flood, or any other natural disaster that damages your servers or hardware and renders data useless, you have copies stored online that you can access immediately to prevent downtime and keep your business moving right along. Cloud computing offers numerous advantages. Not only is it incredibly affordable, but as the years go by, it becomes safer and more secure at the same time. It saves you money, promotes flexibility and scalability, makes it easier for employees to collaborate, and provides immediate access to your data in the event of a disaster or hardware failure – all of which can help your business succeed.

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Pennyrile Technologies

5 Ways to Tell if You Should Outsource Your IT Needs to Managed IT Service Providers

5 Ways to Get the Most Out of Your IT Budget

What Managed IT Support Really Means

VoIP vs. Landline vs. Mobile – Which is Best for Your Business?

Microsoft Office 356 vs. the Free Alternatives: Why Office is Still King

A Decade from Now: 5 Predictions for the Future of IT

The Importance of Phishing Email Tests for Employees

How to Hire IT Professionals for Short-Term or Limited-Time Projects

Can Weekly Meetings Improve Internet Security in Your Place of Business?

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